[Sca-List] Calling All CG Officers, Deputies, and Web Viewers

[Marie de Blois]

On 6/13/07, Lori Olcott <foxesque at yahoo.com> wrote:
> I was recently contacted by one of the Kingdom Web Deputies about our
> officers page.  It seems there is a kingdom privacy policy that frowns on
> posting mundane contact information with an SCA name without a signed and
> filed statement of permission from the person in question.  I'm ok with
> that.

FWIW, I've always understood that emailed permission was acceptable,
and I've been running or helping run an SCA-recognized website for
several years.  Email was accepted by the Kingdom Web Minister just
within the past month when I needed a change for the Herald's office
page on the kingdom website, and by the Kingdom Chronicler for the OH
(which isn't a website) for other recent heraldic changes to mundane
contact info.

The Society Publication Policies (which contain the Electronic
Publication Policy) are at:
http://sca.org/officers/chronicler/ChronPolicy.pdf

The relevant portion is:
D. Electronic Publications
2. Internet Sites
c. Publication Permission for Personal Information
Personal information will not be published on any SCA-recognized
Internet site without first gaining permission from the individuals
involved. Permission must be received in writing - email is
acceptable. Permission to electronically publish the contact
information of an individual is in effect until that same individual
revokes permission. For the purposes of this policy, personal
information includes the following:
• Correlation of modern name to Society name
• Home or work address
• Phone numbers
• Personal email address
It is permissible to list just a person's Society name in connection
with any office they hold without permission, i.e. - Group Seneschal,
Lord Robert the Volunteer"; as well as "role" email addresses such as
chronicler at sca.org


Notice that this specifies that email is acceptable.  If the Kingdom
has a more restrictive policy than this, I'd hope they'd tell the
webministers soon, because I haven't heard of it.

For what it's worth, I prefer to use the "role" email addresses
(baroness at caergalen.org for example) because they follow the office
holder, not the individual.


Marie
previously webminister for the College of Blaiddwyn
previously webminister for the Outlands College of Heralds
 (and currently on the web team for it)
previously webwonk for a couple event websites as well
and lurker from afar